What does each mile really cost?
Compare revenue with both loaded and empty mileage, and distinguish variable operating costs from equipment payments and overhead.
Trucking companies
CPA and Fractional CFO Services for Trucking Companies
Revenue per truck is only part of the picture. Fuel, driver costs, maintenance, empty miles, equipment payments and collection timing determine what is left for the business.
Langley CPA helps trucking company owners keep current financial records, plan taxes and evaluate the cash and capital required to operate and grow a fleet.
Operating questions
Financial questions worth answering
Which lanes, customers or trucks earn their cost?
Use consistent cost definitions and available dispatch, settlement and accounting records to evaluate the work.
What is the true cost of financing cash flow?
Understand factoring or financing charges, reserves, recourse obligations where applicable, and the timing of cash receipts.
Can the fleet afford replacement?
Consider expected repairs, downtime, purchase costs, debt service and residual assumptions, not simply the age of the truck or an available tax deduction.
Accounting, tax and financial guidance
Support we can provide
Monthly accounting
Reconcile agreed bank, receivable, payable and financing accounts and prepare monthly reports.
Fixed asset and debt schedules
Track trucks, trailers, purchases, sales and related payment commitments within the scope.
Tax planning
Evaluate current results, equipment decisions and agreed business tax obligations before deadlines.
Cash forecasts
Plan for collections, payroll or settlements, taxes, debt service and maintenance related cash needs.
CFO analysis
Evaluate equipment utilization, service mix, customer or lane profitability, financing and expansion using reliable records.
Reporting for lenders
Prepare the agreed financial statements, forecasts and schedules, subject to the lender's specific requirements.
Three recurring services
How the engagement fits
The same three recurring services apply: Annual Tax Planning & Compliance; Monthly Bookkeeping & Compilation; and Fractional CFO Advisory. Each is a 12 month renewable engagement, and not every client needs all three.
Historical cleanup, acquisition analysis and significant accounting system changes are separately scoped Special Projects.
Annual Tax Planning & Compliance
Plan business taxes before deadlines and prepare the business returns included in the engagement. Langley CPA helps owners organize obligations, evaluate likely tax consequences, and plan before transactions close or the calendar reaches year end.
Monthly Bookkeeping & Compilation
Keep the books current each month and prepare useful financial statements for owners, lenders, and tax planning where included. A compilation uses management’s records to prepare financial statements. It is not an audit or review and does not provide assurance.
Fractional CFO Advisory
Senior financial guidance for businesses that need forecasting, cash flow management, performance analysis, and decision support, but do not need a full time CFO. Langley CPA helps owners understand cash flow, evaluate performance, prepare for financing, and test growth and capital decisions.
Work defined around your business.
Each recurring service is a 12 month renewable engagement. Responsibilities and deliverables are agreed in writing. Compilation statements provide no assurance and do not guarantee lender acceptance.
Frequently asked questions
Questions about working together.
Do you work only with large fleets?
We discuss your fleet, financial needs and the work required before deciding whether an engagement is a fit.
Can you work with our existing dispatch or accounting system?
We assess available reports and exports and how they connect to the books. We do not promise every platform has a ready made integration.
Are IFTA, IRP, operating authority and safety compliance included?
No. Fuel tax filings, registration, authority and transportation compliance responsibilities are not automatically included. We identify the accounting and tax work we can accept and coordinate with appropriate providers where necessary.
Will CFO support guarantee better margins?
No. It provides financial information, forecasts and analysis to support management decisions. Rates, demand, costs, execution and other factors remain outside the firm's control.
A practical next step
Know the cost of the next truck before you add it.
Tell us about your fleet and the accounting, tax or growth question you need to resolve.